ChallengeQualia Development strives for continuous improvement and optimization of business processes. One of the challenges is a matter of efficient workflow and approval of cost documents. This is particularly important because of the geographic spread of the company. Invoices received in different locations are to be scanned, described, validated and transmitted to the headquarters to handle the payments and accounting.
Another assumption was to use the existing network scanners and minimal interference with users' workstations, thus the use of a Web application.
DeploymentAfter reviewing the available solutions on the market Qualia decided to implement the AMODIT system (www.amodit.com). It is an innovative system that allows you to quickly search for information on the so-called metadata (the relevant parameters) and the contents of the documents, including the mechanisms of OCR (Optical Character Recognition). With the introduction of innovations in the field of document workflow, system logs all changes in documents’ content as well as monitoring their life cycle. In addition, significantly transferring documents between users have been facilitated.
Powerful modeling methodology has allowed an efficient mechanism to implement the service in accordance with pre-established plan.
Key factors for the decision were:
- flexibility of the system allowing Qualia to independently model new workflows,
- ability to run solutions in the "cloud computing" on the basis of a monthly fee, while preserving the possibility of transferring all to own on-premise servers at any time.
Most of the work related to defining workflow processes have been carried out by the expert staff of Qualia, which allowed a short time to reflect business requirements.