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Monday, September 21, 2015

Nordea IT has automated document workflow processes through AMODIT


Nordea IT was founded by Nordea Bank to using the knowledge and many years of experience of experts gained in Nordea Bank Poland, to support the activities of the Nordea Group in the IT area. It deals with the maintenance and development of infrastructure software and banking systems in Poland, Lithuania, Latvia, Estonia and the Nordic countries.

Customer needs

  • Registration and accounting of cases and documents
  • Process control over documents' arrangement, assignment and approval 
  • Full story of changes, comments, descriptions and acceptance
  • Archiving documents in electronic form
  • Control access to archived documents
  • Easy retrieval of archived documents
  • Save time of employees and approvers
  • Summary reports (eg. Number of overtime hours at a time ...)

Scope of work

  • Cost invoices workflow - Registration and approval of cost invoices including printing barcodes, scanning, acceptance and verification by the accounting.
    • In addition, the functionality to exchange data with external accounting (list of invoices with acceptance and attribution).
    • Additionally, the integration with the process of business trips settlement to ensure accordance with the invoice approval.
    • Additional module to import data from a text file (a summary of the settlement costs)
  • Travel expense workflow - Submission of a travel form on own behalf and on behalf of another person, accepting the request, requesting expense reimbursement, two-stage acceptance of travel expenses. In addition, the functionality to exchange data with external accounting
  • Settlement of overtime work - complete workflow process from applying to acceptance.
  • Delegating proxies during out-of-office like vacation, sick leave or business trip.
  • A dozen of advanced reports.

The scale of implementation

  • 300 users
  • implementation time 3 months


New in version 2.7:

  • The new document templates option "Convert to PDF". Enabling this option makes the source document (Word or Excel) impossible to download. Instead, PDF file is always downloaded. Before the conversion to PDF MergeFields are filled-in by corresponding fields in the form. After convertion each page footer is marked with case number, date of creation of the document, the person who created it and checksum. These information are also placed as a QR code. This functionality is particularly useful for generating agreements and offers from template to make sure that they were not changed.
  • Adding a preview for fields of type "File".
  • Adding a parameter to the function WorkDayDiff, which allows you to define the working Sunday.
  • Support for Hungarian public holidays in the functions WorkDayDiff and DateAdd.
  • The error causing duplication of scanned documents during server's heavy load was corrected.
  • Improvements in the proxy user's mechanism.
  • Small improvements in the user interface and bug fixes.