New in version 2.1

1. Before saving changes to rule AMODIT is checking if all used fields exists. In version 2.2. additionally the same checking will be done while changing field name. If changed field is used in rules AMODIT will propose automatic update of rules.
2. Ability to change label of field without changing its name, It reduces numer of situations when field name have to be changed.
3. Multilingual field labels on form. For each language you can define separate label for a field.
4. Improved table view of fields, stages and rules. If description or rules takes many lines then just beginning of it is shown.
5. New function: GetAttachmentContent – takes text content from full text search index. It can be used to get some information from scanned and OCRed document:
   
   GetAttachmentContent ([\"attachment name|attachment template name\"])
   If you pass no parameters it will get content of all attachments from current case. As a parameter you can pass a file name or a name of a template.
   Note – you need to wait till full text search indexes new document. Otherwise it will return empty text.
   Example in finding date on invoice:
   
   inv=GetAttachmentContent("invoice");
   [date]=Trim(RegExp(inv,"(\d\d?/\d\d?/\d\d\d\d)","all",";"));

Be careful when using dates in rules

When you write rules in AMODIT you need to be careful when using dates. AMODIT supports multiple languages and it influences how dates are shown and interpreted. In US English date format is mm/dd/yyyy but for example in Polish it is yyyy-mm-dd. Therefore it is risky to write:
[DateTo]>="5/2/2014"

It is better to write:
[DateTo]>=DateTime(2014,5,2)

This way you can avoid problems when user switches to another language.

Implementation in National Research and Development Center

We are proud to inform about implementation in National Research and Development Center (NCBR). AMODIT is used to supervise projects. It supports cooperation between employees and external entities hired to audit projects finansed by NCBR. AMODIT was chosen because of ease of use and great flexibility.

See reference letter in Polish

Jim Sinur about AMODIT

Jim Sinur, expert in a field of process management, decision optimization and policy management, has published article about one of our case studies on his blog. He pinpoints interesting facts about this implementation and describes how AMODIT's machine learning can help with workflow process automation.

Please read http://jimsinur.blogspot.com/2014/09/large-independent-restaurant-operator.html

More info about Jim Sinur: https://www.linkedin.com/in/jimsinur

More about this case study: http://blog.amodit.com/2014/01/amodit-in-amrest-kfc-pizzahut-bugerking.html

IT Future Expo 2014 behind us

For us, this two days of fair were full of exciting events, because among other things, our  product AMODIT won award as BPM leader. During the fair we also had the opportunity to give several interviews. We invite You to watch them. Note - the films are in Polish.

http://youtu.be/pEOiFaTDwKc
http://youtu.be/_cVpzKxGjr0
http://youtu.be/RR9_eG7HBwQ
http://youtu.be/P5oF43LXaEg

French language version released

We have just released French version of AMODIT.
It was already uploaded to cloud version. On-premise installations can be upgraded for free according to maintenance plans.

Artificial Intelligence Workflow Webinar June 18th

Please register for our free webinar online: http://www.amodit.com/en/Events/Artificial-Intelligence-Workflow-Webinar-June-18th.aspx

Why AMODIT is the best workflow for SharePoint?

• Gathers knowledge about processes from users while they work
• Seamlessly integrated with SharePoint
• No limitations and rigidness of Windows Workflow Foundation – you can modify running processes
• Rich forms including tables, sub-tables, sub-forms, barcodes and much more
• Forget about SharePoint limits on number of items
• Choosing wrong BPM solution results in long implementation and impacts business models and budget

You will learn how to: avoid bottlenecks and delays take control over information flows see how your employees really work create reports on demand get rid of paper documents

AMODIT Key features: full integration with all SharePoint versions 2007-2013, Foundation, Standard & Enterprise easy to use & no programming is required rapid implementation & prototyping start using from on 1st day without process analysis processes are initiated by business not the IT modify processes on the fly by business people scripting engine/business rules for power users collect data and predict user's behavior & text mining

In case of questions feel free to contact Mark Yasavolian at mark@amodit.com, 408-768-8476

AMODIT won award as BPM leader

AMODIT won the competition in category of BPM (business proces management) during IT Future Expo which took place at the National Stadium in Warsaw, on June 10th – 11th, 2014.
More than 100 companies from Poland and Europe presented their innovative technologies in the field of software and hardware solutions. During IT Innovations Award Contest 2014 the best innovative IT products of 2014 on IT Future Awards Gala were selected in 17 categories.

More info about event you can find here: http://itfuture.pl/eng/?page_id=2

AMODIT for Banks and Financial Institutions

AMODIT is used by banks and financial institutions. There are various business processes that can be implemented. Some of them are general like Cost acceptance or Vacation requests and some are industry specific. Below you can find selected examples of such processes.

Operations Communication processes

There is lots of operations that require communication between departments. This communication has to be precise, traceable and effortless at the same time. This is very important because of legal and audit requirements. All changes has to be stored with timestamp and information about employees involved.

Here are examples of such processes:

• Transaction cancellation
• Booking request
• Booking correction
• Commission calculation and approval
• Individually negotiated commission
• Internal booking (between accounts of the same customer)
• Loro debit
• Nostro debit
• And other unusual or negotiated requests

Usually these processes involve front-end departments (who communicate with customers) and back-end departments (who have access to core systems). Each request has to be verified by 2 separate people (4-eyes rule). The most simple process can look like that.

Process is usually initiated by front-end department and then executed by back-end department in core systems. Dictionaries (like accounts, customers Ids, internal accounts, loro accounts, nostro accounts) are imported from core systems to make it easier for users to enter data. It minimizes risk of mistakes. These dictionary data can be takes from core system by database request or by batch files importing.

Additional help is given when entering data to core systems. Those systems often use old-fashioned technologies (like COBOL) and are not easy to make integration with. Therefore AMODIT gives ability to generate barcodes with any necessary data which can then be easily entered barcode reader. This also minimizes risk of mistakes and saves time.

Change Request Form (CFR)

This process is used to request and execute changes in banking IT systems. Whenever business requires to make changes to IT system it has to be approved and executed by several departments. This process can take time and it is important for business users to be able to track progress of the process and its current state.

Flow of information can look like on diagram below:

Business advantages

• More efficient request processing
• Minimized risk of mistakes (using dictionaries and barcodes)
• Less manual work – no more retyping from emails
• Double check verification of requests (4-eyes rule)
• Transparency and clarity of requests for business users
• Business can track what happens to requests in real time
• Precision of defining permissions
• Storing history of changes and audit trails
• Integration with Active Directory lets turn off access immediately
• Easy reporting helps with resource planning

Why AMODIT is so special?

You can imagine lots of other business processes. Need for new type of process can suddenly because of changing business environment. So this is important to have ability to define them very quickly by business users. It is also important to be able to redefine them on the fly.

AMODIT gives business users ability to suggest new processes and use them immediately. AMODIT uses artificial intelligence to analyse flow of information and detect bottlenecks. It helps discovering new processes and redefining existing ones.

AMODIT Invoice OCR

How many time you waste for rewriting your invoices to system. Think about that for a moment… Now imagine that system will be doing that automatically for you.
Solution to this is AMODIT Invoice OCR.
AMODIT by using OCR function can fill invoice without user intervention. Only thing what he has need to it is scans of invoices.
You only upload to AMODIT your invoice like on screen below...

... and after a while your case in AMODIT will be automatically filled.

Now think how much time you can save when you get AMODIT Invoice OCR.

AddUserToRole - new function

New function have been added to help control permissions more precisely. This function can change user's role. Therefore now you can use rules to give or reject permissions. For example if you want to take away someone's permissions you can add user to role "forbidden".

Roles:

• cc - keep informed by email + read-only rights
• contributor - keep informed by email + read-write rights
• reader - read-only rights, without notifications
• forbidden - no access

Note: After you change users role it is stored in database.

Scans & barcodes

AMODIT has set of functionalities to support barcodes on scanned documents. Most of them depend on followingf system settings:

Please find below description of most important of them:

• CheckBarcodesOnScans - turning this on means that AMODIT will look for barcodes on new scanned documents. When barcode is found then AMODIT is looking for a case which contains this barcode in title. This mechanism is searching only in titles, so usually you need to create automatic rule putting it into title from a field. This lets first put a sticker with barcode on paper document and creating cases with this code. Then you can scan all the documents at the same time and they will be automatically attached to proper cases.
• SplitScansByBarcode – this will turn on splitting documents using barcodes. You just need to place a barcode at first page of every document and scan them together.
• SplitBarcodesRegex – you can define regular expression to define which barcodes are used for splitting documents. It it to avoid splitting documents by some unwanted barcodes. For example: "AM\d{6}" means "AM" and six digits (\d means digit)
• PageRotationAngleList - you can define angles to be used to rotate page before recognizing barcodes. By default only horizontal barcodes are recognized. Skewed barcodes are not recognized. TO recognize them you can rotate page by different angles. For example if you set this parameter to 10,-10,20,-20 means that first page will be rotated by 10 degrees right and left and if it is not enough it will try 20 degrees. Because of performance reasons you should not put many angles.
• SplitScansByBlankPage – mechanism similar to splitting by barcode but instead of barcode an empty page is used as divider.

New in version 2.0.7

Changes and bugfixes:

• Functionality of "Views and search results" was improved. All data types can now be used to define folders (in previous version instead of user name system was showing it's ID).
• Managing saved views was improved
• Editor of dictionaries was improved - f.e. now you can decide manually how dictionary is shown: as a dropdown list or a search field. System is also showing information where this dictionary is used.
• We have added direct link from dictionary field to editor of certain dictionary
• Registering new users in modified, f.e. it is possible to turn of registering with Active Directory because this option was sometimes confusing for new users; letters I and l (small L) are not generated in CAPTCHA because it was difficult to see the difference between them some other small improvements

BPM survey results

According to Konica Minolta research, two out of three medium-sized companies use document management system, but less than 10% take a full advantage of system's functionality. For more than 60% of medium-sized companies paper is still the dominant form of a document.

In today's world, people are inundated with a huge amount of information. An increasing amount of information and documents causes problems with their processing. Time to reach the information is getting longer. Therefore it becomes increasingly important to keep documents in order. Most of the information processed in organizations can be grouped into business processes. Business process management is a very important challenge, because its performance affects the performance of the entire organization.

At the beginning of 2014, Astrafox together with their AMODIT partner conducted a survey among the employees of Polish companies. The survey aim was to gather information on the use of the document management systems to improve management processes.

It turns out that for the medium-sized company the cost of handling of paper documents can be as high as tens of thousands per month. These costs include not only the paper consumption, which on average equals 12 reams per employee a year, but mainly the cost of time spent on sending, searching and viewing the documents.

100% of respondents answered yes to the question whether business processes in the company can be systematized and controlled. This demonstrates the high self-awareness about the solutions available on the market and their advantages. This fact is confirmed by the response to another question - whether the workflow system allows to access the archived document online and preview it by persons from different departments of the company. Also in this case there was affirmative answer from 100% of the respondents.

Another question asked was how much time office workers waste to search for documents. More than half of the respondents answered that it is 20%. This is also confirmed by an earlier study conducted by Gartner.

Almost 60% of respondents said that finding a single document takes on average 9 to 12 minutes. According to a study by PricewaterhouseCoopers it is true. However, almost 40% of elaborate documents prove to be unsuitable for the implementation of the tasks commissioned to employees. It also turns out, that every 20th document being processed is lost.

It is then worth considering why to implement a workflow. The main reasons are:
- standardization of processes
- improved efficiency
- increased security
- better knowledge management
- flexible cooperation

AMODIT system offers all of these features. This is an innovative workflow system, which is based on the idea of ability to learn from the users, how the individual processes function in the company. The system uses artificial intelligence mechanisms to achieve this goal. Based on the collected data and history of user actions, the AMODIT system is able to suggest what should be the next step in the process and who should do it.
Maciej Buba, PMO & Business Solutions Manager at AmRest confirms the above statements. "The tool is easy to understand and so far we have not come across a situation in which something would be impossible."

AMODIT Corp. officially registered in USA

AMODIT Corp.
113 Barksdale Professional Center
Newark, DE 19711-3258, USA
Registration number: 5499330


Please note that this is registration data. Headquarters is in Los Altos, CA.

AMODIT at SharePoint Conference in Las Vegas

One of our products is AMODIT for SharePoint, which makes SharePoint a really user-friendly and flexible workflow platform. Therefore we are present at SharePoint Conference in Las Vegas, March 3-6, 2014
.
We hope to find new partners to help us work with new deals.

AMODIT Corp. opens office in Sillicon Valley

AMODIT Corp. has opened office in Sillicon Valley in Los Altos, CA.
This office is to accelerate our expansion in US market.
In case of any questions please feel free to contact:

Mark Yasavolian
VP Sales - GM Americas
+1 408-768-8476
mark@amodit.com

Workshop in Sunnyvale, March 5th

“How to Discover and Manage Business Processes easily?”

You will learn how to: avoid bottlenecks and delays. take control over information flows. see how your employees really work create reports on demand get rid of paper documents

AMODIT Key features: easy to use & no programming is required rapid implementation & prototyping start using from on 1st day without process analysis processes are initiated by business not the IT modify processes on the fly by business people scripting engine/business rules for power users collect data and predict user's behavior & text mining

Interested in learning more? Register at http://www.amodit.com/en/Events/WorkshopMarch5th.aspx !

In case of questions feel free to contact Mark Yasavolian at mark@amodit.com, 408-768-8476

Location: PlugandPlayTechCenter.com, 440 N Wolfe Rd. Sunnyvale, CA 94085

Meanwhile in Poland: AMODIT @ Workflow & Document Management Trends Conference

If you are not able to take a trip to Silicon Valley, here in Poland you can visit us instead at Workflow & Document Management Trends Conference on 27th of February in Warsaw.

More on http://workflowtrends.pl/

AMODIT @ Poland Day in Silicon Valley

If you want to join the meeting send mail to info@amodit.com

 

AMODIT in AmRest (KFC, Pizza Hut, Burger King, Starbucks)

AmRest Holdings SE (AmRest, WSE: EAT) is the largest independent restaurant operator in Central and Eastern Europe with a growing international presence. Since 1993 company has been building a portfolio of well recognized, power brands such as KFC, Pizza Hut, Burger King and Starbucks based on solid franchise and joint venture partnerships. AmRest owns the La Tagliatella brand which is being developed internationally as both Company operated restaurants and franchised stores. Recently AmRest acquired two unique brands operating in China - Blue Frog and Kabb and also opened Stubb’s first restaurant based on a joint venture agreement.

Today, AmRest operates over 720 category leading Quick Service and Casual Dining restaurants. Through our "Everything is Possible" culture, every day over 18 thousand AmRest employees in 13 countries deliver delicious food and exceptional service at affordable prices.

AmRest made a decision to implement workflow solution. Assumption has been made to spend 80% the time on choosing the right system, and only 20% on its implementation. The process of evaluating different workflow systems took almost one year. 12 systems from different European countries were compared.

AMODIT immediately made good impression because of the flexibility of both the system and its supplier (ASTRAFOX). The only doubts were connected with fact that it is a new product on the market, but AmRest is not afraid to make bold business decisions.

The main argument for choosing AMODIT is his philosophy, which allows an easy and inexpensive way to provide a large benefit to the business in the form of an integrated workflow and DMS solution. It does not require a multiday analysis nor mandays of consultants and thus it is well received by the business departments.

The benefits of implementation are:

• uniform place for storage of data,
• elimination of paper-based processes and signatures,
• the possibility of binding business processes and discovering dependencies between them,
• identification of bottlenecks in processes,
• reduction of unproductive communication,
• decrease load of MS Exchange server,
• comprehensive implementation of processes for restaurants and office in one tool.

"The tool is easy to understand and so far we did not come to a situation in which something would be impossible." - Maciej Buba, PMO & Business Solutions Manager, AmRest

Lemon Pro became AMODIT partner

Lemon Pro became AMODIT partner. The company specializes in the overall management of IT environments and systems integration. It provides consulting, design and implementation of new technologies, as well as maintenance and management of enterprise IT environments.

ASTRAFOX and AMODIT in GO GLOBAL project

Astrafox was qualified in GO GLOBAL project in competition made by The National Centre for Research and Development in Poland. Project supports enterprises for commercialize results of science research on global markets.

In this project we are going to do activities from January to June 2014 with AMODIT on US market.

Project is partly financed by National Centre for Research and Development in Poland.

How to make WebDAV work in read-write in Office?

For Office 2010:

1. Click Start, click Run, type regedit in the Start search box, and then click OK.
2. Locate and then right-click the following registry subkey: HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Common\Internet
3. Point to New, and then click DWORD Value.
4. Type OpenDocumentsReadWriteWhileBrowsing, and then press ENTER.
5. Right-click OpenDocumentsReadWriteWhileBrowsing, and then click Modify.
6. In the Value data box, type 1, and then click OK.
7. On the File menu, click Exit to quit Registry Editor.

For Office 2013 use HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common\Internet

Changes in version 2.0.3

New features:

• you can configure table to group rows by selected field
• deputies od people being added to CC or CON (Contributors) also get theirs permissions to cases

Bug fixes:

• proper displaying in a history a user who deleted an attachment
• new CSS class added to header of print layout, so it is now possible to hide it
• "Delete" button in now visible to case owner only, not to contributors
• CountConnectedOpen and CountConnectedClosed don't count rows of tables anymore
• hiding from rules all kinds of fields (including barcodes)

AMODIT licence sales doubled in 2013

Sales of AMODIT licences increased over 120% in 2013 (comparing to 2012). This success is supported by our partners. We hope to grow this business together!

Javatech became authorized AMODIT training partner

Javatech is specializing in IT courses, including BPM and SOA. From now on Javatech will include AMODIT in their courses. Thus participants will learn about our innovative approach to BPM.

http://www.javatech.eu/